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Welcome to W-2 News, the electronic newsletter for employers who submit W-2s to Social Security. Issue 2007-02 Inside this issue:
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Employers - Changes to Social Security Number Verification Service (SSNVS)Beginning August 25, 2007, SSA will implement four changes to the SSNVS process:
For more detailed information go to www.socialsecurity.gov/employer and select “Learn How To Use SSNVS.”
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Software Developers – Changes to the Social Security Number Verification Service (SSNVS)Beginning August 25, 2007, SSA will implement changes to the SSNVS process.
For more detailed information go to www.ssa.gov/employer/ssnv.htm. |
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IRS/SSA ReconciliationHave you received a letter from Social Security concerning a discrepancy between the wages you reported to Social Security and the wages you reported to the Internal Revenue Service? Did you know that you can submit the missing W-2s electronically, regardless of how you filed originally? To learn more about electronic filing using SSA’s Business Services Online, go to www.socialsecurity.gov/employer/. For additional information on the reconciliation process, go to www.socialsecurity.gov/employer/recon/recon.htm. Note: If you submit an additional W-2 for an employee with exactly the same wages as the first one, it will be treated as a duplicate and will not be credited to the wage earner’s account. To avoid this situation, make sure that you do not submit a second W-2 that has the same money amounts as the first one. |
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Friendly Reminders about PINs, Passwords and Activation Codes
For more information visit www.ssa.gov/bso/bsowelcome.htm.
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Helpful HintsFor submitting wage reports, verifying Social Security numbers, and for third-party submitters. Electronic Filing
Social Security Number Verification Service (SSNVS)
Third-Party Submitters
More information is located at www.socialsecurity.gov/employer/06mmref1.pdf. |
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Spanish Language Tutorials for W-2 and W-2c OnlineSpanish language employers have a new resource available for wage reporting. Business Services Online (BSO) now has Spanish language W-2 and W-2c Online tutorials available through their Información para el Empleador en Español link on the BSO Welcome Page. Or employers can go directly to the webpage at www.ssa.gov/bso/bsowelcomespanish.htm. The tutorials have been translated and include page views to assist users in their wage reporting activities. They’re great resources for small employers, providing step-by-step instructions and illustrations for using W-2 Online and W-2c Online for creating, printing and submitting Forms W-2 and W-2c to the Social Security Administration. |
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IRS Starts e-Newsletter Just for Small BusinessesThe IRS has started a new service, e-News for Small Business. Distributed every Wednesday, it brings timely, useful tax information right to your computer, including:
e-News’ convenient format will put IRS tax information at your fingertips. “Useful Links” brings you quickly to some of the most useful information on www.irs.gov for large and small businesses and the self-employed. To begin your FREE subscription to e-News for Small Business, go to the IRS website at www.irs.gov/businesses/small/content/0,,id=154826,00.html, type in your e-mail address and submit. |
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Employer Reporting Resource KitsMake the following web pages your favorites for valuable resource information. You can link to these pages from the “Employer W-2 Filing Instructions & Information” website at www.socialsecurity.gov/employer:
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Form 6559 Obsolete!The Form 6559 (Transmitter Report and Summary of Magnetic Media) is now obsolete. All wages must be filed either electronically or on paper. If you use off-the-shelf software to prepare your wage reports and it does not offer electronic filing, contact the software company. For a more information about electronic filing, and for a list of vendors that offer wage reporting services and/or products, visit www.socialsecurity.gov/employer. |
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SSA/IRS ReporterThe SSA/IRS Reporter is a newsletter issued by the Social Security Administration (SSA) and the Internal Revenue Service (IRS). It publishes articles about employment and business tax compliance. The SSA/IRS Reporter also carries general information about best payroll and employment tax practices as well as SSA and IRS products and services. Current and past issues are available in both English and Spanish on www.socialsecurity.gov/employer and www.irs.gov and search for "Reporter." |
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Please don't hit the "reply" button. W-2 News is an "announce only" newsletter. For more information on reporting employee wages to Social Security
visit our website. Employers may contact Social Security with wage reporting questions or problems. |
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