Skip to content Social Security Online |
Social Security W-2 News |
www.socialsecurity.gov | Home FAQs Contact Us Search |
|
This is an archival or historical document and may not reflect current policies or procedures | |||
|
September 15, 2005Issue: 2005-01 |
||
Welcome to the second edition of W-2 News, the electronic newsletter for employers who submit W-2s to Social Security. Inside this issue: |
||
W-2 Test Software Now Available
|
||
Verify Social Security Numbers OnlineThe Social Security Number Verification Service (SSNVS) allows employers to use the Internet to match their record of employee names and Social Security numbers with Social Security records before preparing and submitting Forms W-2. Making sure names and Social Security numbers on the W-2 match our records is important because unmatched records can result in additional processing costs for you and uncredited earnings for your employees. Uncredited earnings can affect future eligibility to (and amounts paid under) Social Security’s retirement, disability and survivors program. You have two options for using SSNVS:
Employers can verify the names and Social Security numbers of employees only after they are hired. It cannot be used as part of the pre-hiring process. If you are a tax preparer, accountant, payroll agent, payroll service or you process Forms W-2 on another company’s Employer Identification Number, you can verify names and Social Security numbers on behalf of your client(s), but only for wage reporting purposes. You only need one PIN (even if you represent more than one company). For more information about SSNVS, including registration and step-by-step instructions visit www.socialsecurity.gov/employer/ssnv.htm. |
||
W-2c Correction Forms Available OnlineSocial Security has expanded its online wage reporting services to include W-2c Online. W-2c Online allows you to create, print and submit up to five Forms W-2c (Corrected Wage and Tax Statement) over the Internet. It also prepares the W-3c (Transmittal Form) for you. After the introduction of W-2 Online in 2002, many employers requested a similar method to enable them to report corrections electronically. We think that you will find W-2c Online to be just as user-friendly as our other electronic services. As with W-2 Online, support services are available for W-2c Online. Even if you file your wage reports using methods other than electronic filing, you may still use W-2c Online to make corrections to those wage reports. For more information about W-2c Online, visit www.socialsecurity.gov/employer/how.htm#ele
|
||
Social Security to Eliminate Magnetic Tapes and Cartridges Social Security has incorporated two changes into its Magnetic Media Reporting and Electronic Filing (MMREF) publication. Magnetic tapes and cartridges will be eliminated beginning with the tax year (TY) 2005 W-2 reports (due to Social Security in calendar year 2006). Also, diskettes will be eliminated beginning with the TY 2006 W-2 reports (due to Social Security in calendar year 2007). Instead, wage reports must be filed electronically via Social Security’s Business Services Online (BSO). BSO is a suite of Internet services for companies conducting business with Social Security. The MMREF publication and additional information on wage report filing can be obtained by accessing Social Security’s employer reporting website at www.socialsecurity.gov/employer or by calling 1-800-772-6270.
|
||
Please don't hit the "reply" button. W-2 News is an "announce only" newsletter. For more information on reporting employee wages to Social Security
visit our website. Employers may contact Social Security with wage reporting questions or problems. Subscribe Unsubscribe |
Privacy Policy | Website Policies & Other Important Information | Site Map |