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MICROSOFT WORD 2010
508 ACCESSIBILITY CHECKLIST

Icon depicting unclear hyperlink text

Unclear Hyperlink Text

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Requirements for 508 compliance

Use meaningful plain language for links and/or user controls. The name must describe the destination, function, and/or purpose of the user interface. Links and controls that repeat the same name should provide a unique and specific description for each.


How to test

Watch video (1:54 mins)

Video On Demand buttonVideo On Demand button - EWD version

Do links have functional target-specific destinations?


To examine the functional target of links:

  • First, run the checker:
    • To look for the presence of more than just a URL on links, Run the accessibility checker: "Unclear HyperlinkText"
  • Second, examine links individually:
    • Go through the links to verify that unique, plain-language target-specific descriptions are given for each link.

Form fields:
To check if the document is a form / contains form elements:

  • Examine the document for form fields, e.g.:
    • Checkboxes
    • Radio Buttons
    • Combo boxes
    • Fillable text fields
    • Interactive elements

Note: Word is an inappropriate format for electronic forms. If found, the document needs to be in a different (accessible) format for reading.


How to fix

Watch video (1:47 mins)

Video On Demand buttonVideo On Demand button - EWD version

To provide a functional target-specific destination for links:

  • Select the text that is (or is to be) the link.
    Two words are selected from a block of text
  • Open the context menu (right click)
    Opening the context menu and selecting
  • Select Hyperlink.
  • The Insert Hyperlink dialog box appears
    The 'Insert Hyperlink' dialog has a 'Text to display' field for the destination in plain English; and an 'Address' field for the destination web address.
  • In the Text to Display field, enter the functional, target specific destination in plain English.
    The two words become a hyperlink in plain English.

Note: For documents that are also intended for printing, the link/URL can also be appended at the back of the plain English name.
The same two words are at the beginning of the hyperlink, and the full web destination is supplied, also in the same hyperlink.

Note: Links and controls that repeat the same name should provide a unique and specific description for each.
In a paragraph of text, four links all say the same thing,

Form fields:

This requirement is not applicable, as Word is an inappropriate format for electronic forms.



Examples

Use programmatically discoverable headings to logically structure content.

Correct:

(Select the image to download example file in MS Word format)


A paragraph of text with four links, each of which has a unique identifier in plain English.

Incorrect:

(Select the image to download example file in MS Word format)


A paragraph of text with four links, three of which has a unique web address, but there is no link in plain English. Another link has the generic identifier of
Rationale

Use meaningful plain language for links and/or user controls. The name must describe the destination, function, and/or purpose of the user interface. Links and controls that repeat the same name should provide a unique and specific description for each.

Users need to know the unique target or function of an interface. Sometimes the name or text of the link is sufficient and/or confusing. Users will need a unique name for links and/or user controls that repeat the same name but serve different purposes (i.e. when a link 'Here' appears multiple times give the link a unique description.)

Legal References

508 references:

1194.21(d); 1194.21(f); 1194.22(a); 1194.22(l); 1194.31(a); 1194.31(b); 1194.21(c).

WCAG references:

4.1.2; 1.3.2 ; 2.4.3.

All Microsoft Word Requirements


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See the Accessibility Resource Center for more information on electronic document accessibility.

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