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Names and Social Security Numbers |
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Names and Social Security Numbers on W-2s are IMPORTANT! The Social Security Administration (SSA) uses the name and SSN to maintain a lifetime record of personal earnings for each of your employees. Generally, we are not able to credit an employee's Social Security record with his or her earnings unless both the name and SSN reported on the Form W-2 agree with our records. It is vitally important that these records are correct because we will later use them to decide if the individual can receive Social Security payments and the amount of any payments due.Reasons for Errors The most common reasons reported information doesn't agree with our records may include, but are not limited to:
CAUTION: None of these imply you or your employee intentionally provided incorrect information about the employee's name or SSN, and is not a basis, in and of itself, for you to take any adverse action against the employee. Any employer that uses SSA mismatches as a pretext for taking adverse action against an employee may violate state or federal law and be subject to legal consequences. How Can You Prevent Errors? Before you file W-2s each year, use the tips in "Critical Links" under "Resources" at www.socialsecurity.gov/employer. Those will help make sure your employment records have each employee's correct name and SSN and the information gets put on each W-2 accurately. |
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Last reviewed or modified Thursday Feb 28, 2008 |
