Last updated on July 24, 2015
On June 1, 2014, we launched our refreshed Open Government Plan 3.0. We made several commitments in our plan, and will share our progress with you regularly. Below is our report on milestones.
Goals I-IV: Transparency, Participation, Collaboration, Internalizing Open Government
Issue refreshed Open Government Plan and share it with public and employees
Open Government Plan 3.0 released on June 2, 2014. You can view plan here.
Identify data assets to include in agency’s enterprise data inventory and public data listing for harvesting by the Data.gov catalog
Foster use of agency data and solicit input from the public for prioritizing future data releases
We continue to solicit customer feedback on open data through Idea Scale engagement tool, available to the public through our agency Open Data page. Please give us your thoughts on Open Data.
Build an application to register new and update existing data assets
We created a SharePoint site in February of 2014 that is currently being used by SSA agency components to create and update data assets as part of our ongoing effort to document and maintain our Enterprise Data Inventory. Development efforts are underway to create a new web application in a fully supported production environment that will provide similar functionality along with enhanced features to validate data input and provide automated JSON generation of the Enterprise Data Inventory and Public Data Listing. We anticipate that the application will be available for use by the 3rd quarter of FY15.
Within the data creation process, develop checkpoints to capture and promote open data
In the planning and analysis lifecycle phase, we have a checkpoint to capture information necessary to support Open Data. Another checkpoint captures the implementation of the data asset in the construction lifecycle phase. The combination of these two checkpoints allows us to identify and register new data assets in a repeatable process. As we mature and refine our process we will continue to make strides to enable open data throughout the information lifecycle.
Incorporate data transparency considerations into the systems development lifecycle so we can release data in standard formats in a more efficient and automated way
Engage the public in providing input for disability program policy development
Provide the public with the opportunity to comment on our proposed regulations
The following regulations and other proposals were posted for public review and comment on Regulations.gov, and have closed/will close in the time periods listed below:
Hold additional engagements on other potential areas for regulations changes
June 2014 - ODP invited stakeholders to participate in an IdeaScale online comment forum to capture innovative training ideas and comments for improving the disability decision process for CDR adjudication.
Provide information on other means to provide feedback on various topics
Use focus groups for public input and usability testing before launching online services
Hold engagements with the public and advocates regarding agency’s services and programs
Further enhance our Freedom of Information Act (FOIA) website and online reading room
November 2014 - Updated the system of records notice section of our FOIA website. The compilation contains a notice of each system of records and related appendices that we maintain, and now includes the actual Federal Register publication for each of the systems of records.
Review FOIA cases to determine practicality of posting information on FOIA Library
SSA’s Office of Privacy and Disclosure received several inquiries regarding the Sanctioned Representatives list, and has added it to the Proactive Disclosure tab in the FOIA Library.
Add items to the Proactive Disclosure web page
Jul 2015 – Added list of Sanctioned Representatives
Examine alternatives to FOIA system
Completed - SSA has completed its review of alternative FOIA systems and has concluded that EPA’s FOIA online solution provides the best capabilities that suits SSA’s needs. We are beginning the procurement process and are hopeful in transitioning to the new system beginning FY2016. The new system provides numerous benefits that will enable SSA to better track requests, and more accurately reflect FOIA figures for the Department of Justice annual report.
Give open government honor awards for employees to recognize achievements in advancing open government principles
Annually - once each in FY 2014 & FY 2015
Post our open government goals and our performance against the goals on our website
Build our online repository of congressional and legislative materials that may be of interest either for historical reasons or to promote transparency
Expand the use of social media tools to support transparency, participation, and collaboration
Improve the open government portal
Participate in projects with the Department of Treasury’s Do Not Pay Program
FY 2014 and FY 2015
Review the Annual Performance Plan to incorporate open government principles and activities
Display Whistleblower Protection informational posters throughout the agency and post to appropriate agency intranet pages
Provide new employees with written materials about the Whistleblower Protection Act
Issue statement to all agency employees about the Whistleblower Protection Act
Prepare and begin to show all new hires a video on demand to educate them about the Whistleblower Protection Act
Include Whistleblower Protection Act information with annual personnel reminders
Improve secure access to personal data and other online services
Feb 2015 – Added instant download of tax form SSA-1099 to suite of services available through a my Social Security account. Our agency mails out 62.5 million tax-related forms our each year. This new online service allows those millions of people to access their personal data instantly and securely, and replaces a paper-based replacement form process.
Flagship and Major Initiatives
Flagship: Message Center
The two-way, secure communication via personal email or text messaging feature has been deferred for development from FY 2015 to FY 2016.
Planning has begun on this feature and will continue throughout FY 2015. Implementation is scheduled for FY 2016.
Planning and development activities are in full swing for “click to call back” and “dynamic help”. “Click to call back” and “dynamic help” are part of a larger group of online customer support services under development. This project is on track for release at the end of FY 2015.
Health Information Technology
As of January 31, 2015, we have a total of 37 partners with 4,334 participating providers in 30 States and the District of Columbia. We plan to continue our outreach efforts in FYs 2015 and 2016, to include additional medical providers and connect with VA and DoD on the eHealth Exchange.
Collaborate with government-wide health information technology (IT) policy and standards setting advisory panels, workgroups and task forces
We continue to collaborate with government-wide health IT policy and standards setting advisory panels, workgroups and task forces. We participate in these committees to ensure that Social Security’s unique business needs are included in national standards and policies. For example, we participate on the Office of the National Coordinator’s, Policy Committee’s Privacy and Security Task Force that focuses on resolving questions related to health care records and the protection of personally identifiable information.
Increase the percentage of initial level claims containing health IT medical evidence We anticipate this percentage reaching 2.5 percent in FY 2014 and 4 percent in FY 2015
In FY 2014, about 85,000 initial claims contained health IT medical evidence, an increase to about 3 percent of the total initial claims. We anticipate this percentage reaching 6 percent in FY 2015 and 8 percent in FY 2016.
Wounded Warrior Collaboration
The VA and DoD are engaging in meetings to address the technical issues required for the eHealth Exchange. We plan to pilot the exchange in FY 2015.
Sept 2014 – SITAR funds were approved to design an ongoing automated data match agreement. This planning period should conclude by March 2015 and full automation is expected by September 30, 2015.
Help grow the data exchange community of practice