|
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| Social Security
Textual Records in NARA II |
Researching Social
Security History at the National Archives-
SSA's Filing Codes- ADMINISTRATION Category |
| Sub-Level Headings
for 300 ADMINISTRATION Category |
| 300 |
GENERAL |
| 310 |
BUSINESS METHODS AND PROCEDURES |
| 320 |
ORGANIZATION AND ADMINISTRATION OF THE BOARD |
| 330 |
IN-SERVICE EDUCATION |
| 340 |
SUPPLIES, EQUIPMENT, AND BUILDINGS |
| 360 |
TRAVEL AND TRANSPORTATION |
| 370 |
CONFERENCES, CONVENTIONS, AND CONGRESSES |
| 300 General |
| 300 |
GENERAL |
| 300.01 |
Announcements |
| 300.011 |
Items for announcements |
| 300.1 |
Administrative orders and memoranda |
| 300.11 |
Social Security Board |
| 300.12 |
Federal Security Agency |
| 300.2 |
Board meeting (Meeting of Board members; material submitted
for consideration of the Board) |
| 300.201 |
Instructions, procedures, and methods for the submission of
material for Board consideration |
| 300.202 |
Agenda for Board meeting |
| 300.21 |
Board minutes |
| 300.211 |
Follow-up of Board minutes (Action necessary following Board
meeting; status of Board decisions, etc.) |
| 300.3 |
Board policy and precedents (Use as index. File by subject) |
| 300.4 |
Board regulations |
| 300.5 |
Executive staff meetings |
| 300.51 |
Minutes |
| 310 Business
Methods and Procedures |
| 310 |
BUSINESS METHODS AND PROCEDURES |
| 310.1 |
Utilization, distribution, and conservation of manpower |
| 310.11 |
Work improvement programs |
| 311 |
COMMUNICATIONS, METHODS OF (For correspondence see 312) |
| 311.01 |
Congressional communications (Telephone, telegraph, or mail) |
| 311.1 |
Mail |
| 311.11 |
Regulations and rules (Postal and others) |
| 311.12 |
Types of mail |
| 311.121 |
Air mail |
| 311.122 |
Parcel post |
| 311.123 |
Registered mail |
| 311.1231 |
Receipts for |
| 311.124 |
Insured mail |
| 311.125 |
Special delivery |
| 311.126 |
Dispatch mail |
| 311.13 |
Irregularities, lost, or destroyed mails |
| 311.14 |
Postage stamps and meters |
| 311.141 |
Reports |
| 311.15 |
Penalty envelopes and franking privilege |
| 311.151 |
Reports |
| 311.16 |
Routing and dispatching |
| 311.18 |
Forwarding and readdressing mail |
| 311.191 |
Reports on mail |
| 311.2 |
Telegraph (Wireless, cablegrams, day messages, radiograms,
etc.) |
| 311.3 |
Telephone or telecord |
| 311.31 |
Telephone reports |
| 311.32 |
Office directory |
| 311.321 |
Unlisted telephones |
| 311.33 |
Listings in public directory |
| 311.4 |
Messengers |
| 312 |
CORRESPONDENCE (Rules, regulations, instructions) |
| 312.01 |
Stenographic, typing, editorial, and reporter service |
| 312.1 |
Classes and forms of (Confidential documents; instructions;
reports; personnel or private; official; anonymous; crank; absurd;
circular letters; letters of introduction; letters of identification;
indorsements; postal cards; inquiry) |
| 312.11 |
Form letters |
| 312.12 |
Identical memoranda |
| 312.2 |
Channels of correspondence |
| 312.201 |
Review and clearance of correspondence |
| 312.202 |
Authority to sign or initial communications |
| 312.21 |
Departmental within Board |
| 312.22 |
Between Board, regional, and field offices |
| 312.221 |
Regional and field letters |
| 312.2211 |
Field notes and other news letters |
| 312.23 |
Between Board and State agencies |
| 312.3 |
Letter writing (Phraseology; composition; neatness; style
of writing; method of addressing) |
| 312.31 |
Symbols |
| 312.32 |
Signatures |
| 312.33 |
Carbons |
| 312.4 |
Systems of correspondence |
| 312.5 |
Irregularities in correspondence |
| 312.6 |
Correspondence control and follow up |
| 312.8 |
Draft of replies |
| 313 |
RECORDS ADMINISTRATION |
| 313.1 |
Making records (Press copying; carbon process; duplicating;
photographic copies; copying by hand or typewriter) |
| 313.2 |
Records system (File and index) |
| 313.21 |
Board files classification |
| 313.22 |
Files control (Charging, follow up, notations, etc.) |
| 313.3 |
Storage, care, protection, and disposition of records |
| 313.4 |
Amendment and correction of records |
| 313.5 |
Utilization or use of (Access to or permission to examine,
authentication and certification, use of official seals, production
in court, application for and refusal to furnish copies, copies
of records and files) |
| 313.6 |
Shipment and transfer of records |
| 313.7 |
Lost or destroyed records |
| 313.8 |
Counterfeiting of records |
| 316 |
MAPS, GRAPHS, AND CHARTS |
| 317 |
REPORTS (The bureau number should be appended to the report
number. For example: Classification of the monthly report of
the Bureau of Employment Security would be: 317.2/21-1) |
| 317.1 |
Annual |
| 317.2 |
Monthly |
| 317.3 |
Semimonthly |
| 317.4 |
Weekly |
| 317.5 |
Daily |
| 317.6 |
Quarterly |
| 317.7 |
Semiannual |
| 317.8 |
Operating program |
| 320 Organization
and Administration of the Board |
| 320 |
ORGANIZATION AND ADMINISTRATION OF THE BOARD |
| 320.1 |
Organization tables and charts |
| 320.2 |
Division of functions and cooperation between and within Bureaus |
| 320.3 |
Centralization and decentralization |
| 320.4 |
Intra Board committees (Reports of proceedings, etc.) |
| 320.5 |
Intra Board conferences |
| 321 |
BUREAUS AND OFFICES OF THE BOARD |
| 321-01 |
Office of the Actuary |
| 321-01.1 |
Staff instructions |
| 321-01.2 |
Staff meetings |
| 321-01.5 |
Organization and reorganization |
| 321-1 |
Employment Security |
| 321-1.1 |
Bureau instructions |
| 321-1.2 |
Staff meetings |
| 321-1.4 |
Regional Representatives' conference |
| 321-1.5 |
Organization and reorganization |
| 321-2 |
Public Assistance |
| 321-2.1 |
Bureau instructions |
| 321-2.2 |
Staff meetings |
| 321-2.4 |
Regional Representatives' conference |
| 321-2.5 |
Organization and reorganization |
| 321-3 |
Old Age and Survivors.Insurance |
| 321-3.1 |
Bureau instructions (Director's bulletins) |
| 321-3.2 |
Staff meetings |
| 321-3.3 |
Field kits |
| 321-3.4 |
Regional Representatives' conference |
| 321-3.5 |
Organization and reorganization |
| 321-4 |
General Counsel |
| 321-4.1 |
Bureau instructions |
| 321-4.2 |
Staff meetings |
| 321-4.4 |
Regional Attorneys' conference |
| 321-4.5 |
Organization and reorganization |
| 321-5 |
Informational Service |
| 321-5.1 |
Bureau instructions |
| 321-5.2 |
Staff meetings |
| 321-5.4 |
Regional Representatives' conference |
| 321-5.5 |
Organization and reorganization |
| 321-6 |
Appeals Council |
| 321-6.1 |
Staff instructions |
| 321-6.2 |
Staff meetings |
| 321-6.4 |
Regional Referees' conference |
| 321-6.5 |
Organization and reorganization |
| 321-7 |
Accounts and Audits |
| 321-7.1 |
Bureau instructions |
| 321-7.2 |
Staff meetings |
| 321-7.4 |
Regional Auditors' conference |
| 321-7.5 |
Organization and reorganization |
| 321-8 |
Research and Statistics |
| 321-8.1 |
Bureau instructions |
| 321-8.2 |
Staff meetings |
| 321-8.4 |
Regional Representatives' conference |
| 321-8.5 |
Organization and reorganization |
| 321-9 |
Office of the Executive Director |
| 321-9.1 |
Staff instructions |
| 321-9.2 |
Staff meetings |
| 321-9.4 |
Regional Directors' conference |
| 321-9.5 |
Organization and reorganization |
| 321-9.6 |
Coordinating and Procedure Division |
| 321-9.7 |
Field Operations Division |
| 321-9.8 |
Personnel and Business Management Services |
| 321-9.8.1 |
Communications Control Division |
| 321-9.8.2 |
Library Division |
| 321-9.8.3 |
Personnel Division |
| 321-9.8.4 |
Procurement and Property Division |
| 321-9.9 |
Publications and Review Division |
| 321-9.10 |
State Technical Advisory Service |
| 321-9.11 |
Training Division |
| 321-10 |
Children's Bureau |
| 321-10.1 |
Bureau Instructions |
| 321-10.2 |
Staff Meetings |
| 321-10.4 |
Regional Representatives' Conferences |
| 321-10.5 |
Organization and Reorganization |
| 322 |
REGIONAL OFFICES |
| 322.01 |
Directory |
| 322.1 |
Establishment and limits of |
| 322.2 |
Authority, duties, and functions |
| 322.3 |
Regional Office staff |
| 322.31 |
Authority, duties, and functions |
| 322.4 |
Staff meetings |
| 322.5 |
Organization and reorganization |
| 322.51 |
Organization charts |
| 322.6 |
Review of regional office activities |
| 322.61 |
Time studies |
| 322.62 |
Work load data |
| 322.7 |
Visits to and from regional offices (For travel see 361) |
| 322.8 |
Reference material for regional office information |
| 323 |
FIELD OFFICES |
| 323.01 |
Field office directory |
| 323.1 |
Establishment |
| 323.11 |
Classification |
| 323.111 |
Branch offices |
| 323.12 |
Location |
| 323.13 |
Service areas |
| 323.131 |
Consolidation |
| 323.132 |
Itinerant stations |
| 323.133 |
Characteristics |
| 323.2 |
Authority, duties, and functions |
| 323.21 |
Manager |
| 323.3 |
Supervision (By the regional office and the,central office) |
| 323.4 |
Staff meetings |
| 323.5 |
Organization and reorganization |
| 323.51 |
Organization charts |
| 323.6 |
Review of field office activities |
| 323.61 |
Time studies |
| 323.62 |
Work load data |
| 323.7 |
Use of field offices by other bureaus of the Board |
| 323.71 |
By other government agencies |
| 324 |
AREA OFFICES |
| 324.1 |
Establishment and limits of |
| 324.2 |
Authority, duties, and functions |
| 324.21 |
Chief |
| 324.3 |
Supervision (By central office) |
| 324.4 |
Area conferences |
| 330 In-Service
Education |
| 330 |
IN SERVICE EDUCATION |
| 331 |
IN SERVICE TRAINING |
| 331.1 |
Survey or basic training |
| 331.2 |
Technical training |
| 331.3 |
Correspondence courses |
| 331.4 |
Field Office training |
| 332 |
LIBRARIES (Methods, reports of accessions, routines) |
| 332.1 |
Bibliographies |
| 332.2 |
Exchange of publications |
| 340 Supplies,
Equipment, and Buildings |
| 340 |
SUPPLIES EQUIPMENT, AND BUILDINGS |
| 340.1 |
Selection and acquisition |
| 340.11 |
Inspection, tests, arid supervision |
| 340.72 |
Specifications and plans |
| 340.13 |
Purchases |
| 340.131 |
Authority to purchase |
| 340.132 |
Purchases from other departments |
| 340.133 |
Reports of purchases made and market conditions |
| 340.134 |
Open market purchases |
| 340.135 |
Emergency purchases |
| 340.136 |
Purchase orders |
| 340.14 |
Bids, proposals, awards, contracts |
| 340.141 |
Contracts (by number) |
| 340.15 |
Catalogs, dealers' lists, samples, price lists, etc. |
| 340.151 |
Lists of bidders, contractors, and dealers |
| 340.152 |
Financial ratings, credentials of dealer representatives |
| 340.16 |
Reports as to progress, delivery, and receipt of
purchases |
| 340.2 |
Handling, storing, transferring |
| 340.21 |
Marking, branding, tagging, identifying, etc. |
| 340.22 |
Packing, baling, crating |
| 340.23 |
Stockroom and warehouse administration |
| 340.232 |
Replenishment of stocks |
| 340.24 |
Transfer, shipment, and exchange of supplies and
equipment |
| 340.25 |
Storing or storage of supplies |
| 340.3 |
Requisitions |
| 340.31 |
Form and methods of preparing |
| 340.32 |
Signatures on |
| 340.33 |
Complaints as to delay or non-receipt of supplies
or service |
| 340.34 |
Reports on unfilled requisitions and inability to furnish
supplies or service called for |
| 340.35 |
Estimates as to needs |
| 340.4 |
Using, maintaining, operating, methods of |
| 340.401 |
Using and utilization |
| 340.402 |
Maintaining, caring for |
| 340.403 |
Operating, methods of |
| 340.41 |
Installation and location |
| 340.42 |
Defects in |
| 340.43 |
Accidents and damage to |
| 340.5 |
Repairs and alterations |
| 340.6 |
Loss, shortages, discrepancies, disposition |
| 340.61 |
Loss, shortages, discrepancies |
| 340.62 |
Disposition |
| 341 |
EQUIPMENT-- NON-EXPENDABLE |
| 341.1 |
Office, printing, and photographic machines |
| 341.11 |
Typewriters |
| 341.12 |
IBM machines (or any other machines not elsewhere listed) |
| 341.2 |
Office furniture and furnishings |
| 341.21 |
Filing equipment |
| 341.22 |
Desks, chairs, and tables |
| 343 |
PRINTED MATTER, PRINTING, BINDING, AND DUPLICATING (Books;
periodicals; bulletins; Photostat supplies) |
| 343.1 |
Forms |
| 343.11 |
Approval and revision |
| 343.12 |
Supply and distribution |
| 344 |
DISPLAY MATERIALS (Posters, photographs, signboards, signs,
movies, engraving, etc.) |
| 345 |
SUPPLIES-- EXPENDABLE |
| 345.1 |
Brief cases |
| 345.2 |
Stationery |
| 345.21 |
Envelopes |
| 345.22 |
Letterheads |
| 345.23 |
Carbon paper |
| 346 |
TELEGRAPH, TELEPHONE, RADIO, MAIL, AND OTHER COMMUNICATION
SERVICES, SUPPLIES, INSTRUMENTS, AND EQUIPMENT. ETC. |
| 346.1 |
Telephone |
| 346.2 |
Post Office boxes |
| 347 |
BUILDINGS |
| 347.1 |
Building construction |
| 347.2 |
Space (Moving) |
| 347.21 |
Parking space (For parking permits sees 201.05) |
| 347.22 |
Conference rooms |
| 347.23 |
???? and deeds |
| 347.3 |
Repairs, fixtures, operation, maintenance, etc. |
| 347.7 |
Listings in building directories |
| 347.32 |
Elevator repairs and maintenance |
| 347.33 |
Janitor service |
| 347.34 |
Electric service, repairs, and rates |
| 347.4 |
Fire prevention |
| 347.41 |
Fire extinguishers |
| 348 |
TRANSPORTATION EQUIPMENT AND SUPPLIES |
| 348.1 |
Cars and trucks |
| 348.11 |
Tires |
| 348.12 |
Gasoline and motor oil |
| 349 |
MISCELLANEOUS SUPPLIES AND SERVICES |
| 349.01 |
Towel service |
| 349.1 |
Medical supplies and equipment |
| 349.2 |
Translation service |
| 349.3 |
Legislative reporting service (Commerce Clearing House, etc.) |
| 360 Travel and
Transportation |
| 360 |
TRAVEL AND TRANSPORTATION |
| 361 |
TRAVEL |
| 361.1 |
Procedure |
| 361.11 |
Transportation requests |
| 361.111 |
Cancellation of |
| 361.12 |
Travel orders |
| 361.121 |
Blanket |
| 361.122 |
Preparation of |
| 361.123 |
Cancellation of |
| 361.124 |
Authority to approve and issue |
| 361.13 |
Travel reservations |
| 361.14 |
Rates and time schedules |
| 361.15 |
Standardized government travel regulations |
| 361.16 |
Travel plans (Itineraries) |
| 361.17 |
Per diem and salary advances |
| 361.2 |
Methods of |
| 361.21 |
Airplane |
| 361.211 |
Authority to use |
| 361.212 |
Priorities |
| 361.22 |
Rail |
| 361.221 |
Parlor car accommodations |
| 361.222 |
Extra fare trains |
| 361.23 |
Automobile |
| 361.231 |
Board vehicles |
| 361.2311 |
Accidents, damages, collisions, etc. |
| 361.232 |
Busses (Inter city) |
| 361.233 |
Taxicabs |
| 361.234 |
Personally owned autos |
| 361.235 |
Tax exemption certificate |
| 361.24 |
Streetcar |
| 361.25 |
Steamship |
| 361.3 |
Purpose of |
| 361.31 |
Change of station |
| 361.311 |
Dependents' transportation |
| 361.32 |
Foreign |
| 361.33 |
Attendance at meetings |
| 361.34 |
Grievance hearings |
| 361.35 |
Consultative service |
| 362 |
TRANSPORTATION OF PROPERTY |
| 362.01 |
Bills of lading |
| 362.02 |
Railway express |
| 362.1 |
Shipment of household goods |
| 362.11 |
Time limit on |
| 362.12 |
Excess costs of |
| 362.13 |
Authority for approving |
| 362.14 |
Clerical employees |
| 362.2 |
Drayage and hauling |
| 370 Conferences,
Conventions, and Congresses |
| 370 |
CONFERENCES. CONVENTIONS. AND CONGRESSES |
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