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|Social Security W-2 News|
|Archives||This is an archival or historical document and may not reflect current policies or procedures|
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Welcome to W-2 News, the electronic newsletter for employers who submit W-2s to Social Security.
Year End Reminders
Your password should be changed every 90 days. If you go beyond 90 days, all you need to do is type your expired password and create a new password.
When you register to use Business Services Online,
Social Security will ask you five familiar questions. (For current users,
Social Security will also ask you five questions the next time you use
Business Services Online.) We’ll store your answers to these questions.
If you forget your password, just answer these questions and you’ll
be able to self-select a new password and gain access to services immediately.
You will no longer have to wait for Social Security to send you a new
password by mail.
Beginning with cards issued October 2007 or later, Social Security cards
include the issue date on the front of the card. Tax preparers tell us
that some people are crossing out the issue date and replacing it with
their birth date. In this situation, it is not necessary to ask for a
new Social Security card. The card is still a valid card. If the name
and Social Security number appear unchanged you can use it for tax and
If you need to call Social Security with a wage reporting question,
December is a good time to phone us. In January and February, we receive
more phone calls then we are able to answer as quickly as we would like.
To avoid a busy signal, look for the answers to many of your questions
at our website, www.socialsecurity.gov/employer .
We have a Frequently Asked Questions link that is located in the left
Sometimes Social Security is unable to verify information about you
or your employer. As part of the registration process Social Security
will provide you with a screen explaining any additional information
you will need to provide to complete registration. You will need to fax
this information to Social Security at 570-706-7874.
When you request access to the Social Security
Number Verification Service, Social Security will mail an activation
code to your employer as part of the authentication process. It may take
up to 2 weeks to receive the code. It normally takes longer between January
and March—so don’t
delay, consider registering today.
If you request a second activation code before you receive the first,
it will automatically cancel the first activation code you requested.
If you are not sure whether you have received the first or the second
activation code, we recommend that you try the code no more than two
times. If it fails twice do not try a third time since
it is the first activation code which is no longer valid A third failure
will cancel your second activation code request and you would then have
to apply a third time. Please wait until you receive the second activation
code letter and use that code.
Social Security and the Internal Revenue Service moved the “Employee’s Social Security number” (SSN) box on the Form W-2 from box d to box a, and the“Control number” box, optionally used by some employers to identify individual Forms W-2, from box a to box d. We also relocated the form ID Number “22222” and “Void” boxes to the top left corner of the Form W-2. We made these changes to protect the employee’s SSN from public disclosure when employers furnish Forms W-2 to their employees using a window envelope to enhance processing efficiency.
Social Security has received numerous paper W-2s where the SSN and/or
name is not in the proper position and it can delay processing. Please
look closely at your paper W-2s, especially Copy A to ensure printing
accuracy, prior to mailing them to Social Security’s Wilkes-Barre
Data Operations Center.
If an employee doesn’t have a Social Security card, an employer
often asks them to go to the Social Security office to obtain a replacement
card. This is costly to you, your employee and Social Security. Save
time, money and a trip to our office. Consider using the free Social
Security Number Verification Service to verify your employee’s
name and Social Security number online. You can do that right from your
PC. For more information, visit www.socialsecurity.gov/employer .
Employer Reporting Assistance
Employers may contact Social Security with wage reporting questions
BSO Technical Assistance
General Information (Social Security Information)