Welcome to the Dallas Region's Employer information site. The Dallas Region
provides service to more than 700,000 employers in Arkansas, Louisiana, New Mexico, Oklahoma, and Texas.
Kelli Chappelow is the Employer Services Liaison Officer. You may contact her by email at
or by phone at
Please do not send any personal information, especially Social Security Numbers.
To view detailed information, expand
Annual Wage Reporting
Employers are required to report wages annually for each
employee on W-2 forms to the Social Security Administration (SSA). SSA receives
and processes more than 250 million W-2 reports each year. These reports are the
source of wages credited to workers' earnings records. SSA uses these earnings,
along with self-employment income, to determine eligibility for, and the amount
of, Social Security benefits for workers and their dependents. We need accurate earnings
information to ensure that we credit the correct earnings to the
correct individual's record. SSA passes the W-2 data to the Internal Revenue
Service for matching against totals from quarterly tax returns filed by
employers. Detailed instructions and information on annual wage reporting is
available at SSA's national website: socialsecurity.gov/employer/
Employers are required to report wages annually for each employee.
SSA encourages filers to submit W-2/W-2c reports electronically over the
Internet. It is easy, fast, and free.
--Extended due date (electronic filers have until the last day of March versus the last day of February for paper filers)
--Immediate receipt of your file
--Ability to track your report to completion
--Completely paperless process
--Ensures faster processing of your files and posting of employees' wages
Small companies can key their reports online, while larger organizations
can upload files in our electronic filing (EF) format. You can choose either
option or a combination of both. All you have to do is register for one user ID
and password, regardless of how many reports you send us. To register, go to
Social Security Number Verification Service (SSNVS)
SSNVS is SSA's online tool to help employers prevent name and number mismatches
on year-end W-2s. The service allows for immediate online results for up to 10
employees per submission. If you wish to check your entire payroll (up to
250,000 employees) a file format is available for online upload with overnight
results. To learn more, visit the SSNVS website at our National Employer website.
Social Security Number Randomization
The Social Security Administration (SSA) has changed the way Social Security
numbers (SSNs) are issued. We call this "randomization." SSA has developed this new method to help protect the integrity of the SSN. SSN
randomization will also extend the longevity of the nine-digit SSN nationwide.
For detailed information, please visit our SSN Randomization page on the SSA employer website.
The page offers a link to a list of Frequently Asked Questions. You may also distribute a fact sheet to interested parties in your company about the change in assigning SSNs.
Questions about Social Security numbers or
claims information should be directed to SSA's
toll free service at
1‑800‑772‑1213 or toll free TDD service at
1‑800‑325‑0778 from 7:00 a.m. ‑ 7:00 p.m. on