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Powerpoint Text - 7 slides

Slide 1:

Social Security
National Organization of Social Security Claimants' Representatives
Social Security Disability Law Conference

Slide 2

Digital Recording

• Improves quality, accessibility & security of all hearings
• Replaces outdated analog cassette recording equipment
• Provides format needed for OHA to store record of hearing in the electronic folder
• National rollout began in  November 2004

Speaker Notes:

• Currently, all hearings must be recorded on tape because a certified record of the hearing is required if a claimant pursues an unsuccessful case by filing a civil action in the United States District Court.  Once a hearing is recorded, it becomes part of the official agency claim file.

• OHA currently uses special four-track analog recording equipment. The analog recorders are becoming obsolete and difficult to maintain and repair.

• As SSA moves to an electronic environment the hearing recording will need to be a part of that electronic record.

• The digital audio file will play on any computer and CD player.

Slide 3:

Electronic Medical Evidence (EME)

• Medical evidence needed for   disability determinations  received electronically from sources of the information
• Increases options for submitting medical evidence

Speaker Notes:

• EME is evidence for disability determinations received electronically from sources of the information.

• It increases the options for submitting medical evidence.

• This evidence is either moved directly to SSA’s electronic disability folder, or where a paper file is needed, the evidence is printed.

• EME is sent by provider through: fax, secure web site, scanning, or commercial bulk file transport software application.

• Pilot test of future expansion to include electronic submissions from representatives scheduled for June 2005.

Slide 4:

Electronic Medical Evidence (EME)

• Sent by provider through: fax, secure web site, scanning, or commercial bulk file transport
• Pilot test of future expansion to include electronic submissions from representatives performed in June 2005

Speaker Notes:

• EME is evidence for disability determinations received electronically from sources of the information

• It increases the options for submitting medical evidence

• This evidence is either moved directly to SSA’s electronic disability folder, or where a paper file is needed, the evidence is printed

• EME is sent by provider through: fax, secure web site, scanning, or commercial bulk file transport software application

• Pilot test of future expansion to include electronic submissions from representatives performed in June 2005.

Slide 5:

Electronic Medical Evidence (EME) Advantages

• Mail & paper handling time eliminated
• Paper/printing costs reduced
• Postage/envelope costs eliminated
• No lost evidence
• Improved service to claimant

Speaker Notes:

Advantages: no lost evidence, postage and envelope costs eliminated, paper and printing costs reduced, mail time and paper handling time eliminated, and improved service to claimant

Slide 6:

Case Processing and Management System (CPMS)

• New software system for processing cases/managing workloads
• Over 868,000 cases converted from Hearing Office Tracking System (HOTS) to CPMS between May 2004 and August 2004

Speaker Notes:

• CPMS is the new software system for processing cases and managing office workloads

• More than 868,000 cases converted from Hearing Office Tracking System (HOTS) to CPMS in 141 Hearing Offices between May and August 2004

Slide 7:

Electronic Folder Rollout

• Provides processing ability for electronic/existing  paper folders
• National rollout scheduled from June 2004-January 2006
• Mississippi & North Carolina completed, Aug. 2004   
• First eHearings held in N.C., Sept. 2004
• S.C., Alabama & Illinois completed, Nov. 2004
• Rollout to most hearing offices will be completed by the end of  2005

Speaker Notes:

• EF rollout to hearing offices provides ability to process both electronic and existing paper folders

• EF rollouts nationally from  June 2004 – January 2006

• Initial EF roll outs in Mississippi and North Carolina completed  in August 2004

• First e-Hearings held in North Carolina September 2004

• EF rollouts in South Carolina, Alabama, and Illinois completed in November 2004